THE NATIONAL COLLABORATIVE FOR WOMEN’S HISTORY SITES Position: Administrative Contractor Reports to: Board Chair Status: Independent Contractor; 20 hours/month; $25.00 /hour; Position averages between 15-20 hours/month to fulfill duties
ABOUT THE NATIONAL COLLABORATIVE FOR WOMEN’S HISTORY SITES
The National Collaborative for Women’s History Sites (NCWHS) provides resources, expertise and partnership to promote, support and safeguard historic sites that tell the stories of all women+ who shaped America’s history.
THE OPPORTUNITY
NCWHS seeks a detail-oriented Administrative Contractor to support the Board in managing the non-profit’s operations, communications, and membership in a part-time, contracted role. While duties can be fulfilled in a remote capacity, preference will be given to any candidate who lives within the greater Philadelphia, PA – Trenton, NJ area who could undertake business activities in Mt. Laurel, New Jersey, if needed.
THE ROLE
Operations:
• Maintain the organization’s online accounts
• Manage the organization’s Google Suite o Review and respond to incoming emails
o Maintain and organize documents on the organization’s Google Drive
• Schedule Zoom meetings and attend as requested o Schedule meetings for the Board of Directors and Committees o Attend the Board’s monthly meeting and report on work performed
• Provide administrative support on such core documents such as bylaws, etc.
• Attend Monthly meetings with NCWHS President
Membership/Development:
• Manage NCWHS membership and donor records o Process new memberships and donations o Communicate with members as needed o Maintaining member/donor database
Communications/Content Management:
• Manage the NCWHS email platform o Compile and send monthly newsletter and other requested communications after review by executive board members
o Maintain email database
• Oversee content development and posting
o Post approved posts to website and social media o Upload presentations to YouTube
THE CANDIDATE
The Administrative Contractor is a conscientious professional who possesses initiative, sound judgment, and the ability to manage contracted duties with a client that consists of an all-volunteer board.
• 2+ years of relevant experience as an independent contractor or employee in administrative support, communications, and membership management.
• Understands contractor / client relations and nonprofit operating best practices.
• Communicates clearly and fulfills contracted activities, meeting daily, weekly, and monthly deadlines consistently, and tracks workflow to report hours worked and invoice accordingly.
• Proficiency with Google Suite apps, WordPress, member/donor databases (CRM), website maintenance in such platforms as WordPress, and such social and media platforms as YouTube, Facebook, Instagram, LinkedIn. Preference given to any candidate familiar with online mapping databases.
• An affinity for history, women’s history, historic preservation, arts, and culture strongly encouraged.
COMPENSATION STATUS
NCWHS will contract with the successful candidate for 20 hours of work per month at a rate of $25.00 per hour, not to exceed $500.00 per month. As an independent contractor, this person will be responsible for reporting and filing income taxes on their own behalf. An annual 1099-NEC will be filed by NCWHS.
HOW TO APPLY
Please send a resume, one-page writing sample, and email expressing interest to Executive Committee, Chair Joanie DiMartino, at
exec.ncwhs@gmail.com by the end of the day, November 30, 2026.
